Object inventory

An object inventory is a structured record that helps identify and keep track of individual belongings. It is useful when reviewing household contents and collections. An inventory records what has been documented; it is not itself a valuation, authenticity certificate or decision about ownership.

What should be recorded?

ICOM’s Object ID method includes object type, materials and techniques, measurements, markings, distinguishing features, date and maker, among other fields. It recommends photographs and a short description. Use the Object ID checklist as a methodological basis. Record unknown information as unknown rather than guessing.

Practical suggestion for an estate: Number each entry, match its photographs to that number and record the room where it is located. Separate visible characteristics from family recollections and professional opinions. Illustrative example, not an actual recorded object: “Object 01: one spoon, monogram AB, material unconfirmed, photographs 01a and 01b”. Record which components belong together before dividing a collection.

Using the record

Keep the documentation secure and share only the information needed for assessment. The inventory can prepare an estate site visit or a possible collection sale. For a financial assessment, agree its purpose and scope through OBA’s valuation service.