Personal archives during estate clearance
A personal archive documents an individual's life and activities, for example through letters, diaries, manuscripts, photographs and digital files. During estate clearance, such material may have historical interest even when it does not appear to be a saleable antique.
Make an overview before separating material
The National Archives of Norway recommends identifying the archive's creator, content types, period, extent and location. Where material is already arranged in folders or binders, that context should be retained during arrangement. Record which items belong together before moving the papers.
As a practical example, a former craftsperson's letters, photographs and diaries can convey more together than when each document is considered separately. Make a simple inventory of boxes and folders, noting known names and places without writing on originals.
Identify a suitable preservation institution
A suitable recipient depends partly on local, regional or national connections and subject matter. The National Library of Norway describes collections from writers, artists and researchers, among others. This does not mean every family document is automatically accepted. Contact the institution before delivery and establish what it wishes to assess.
Transfer to the National Archives of Norway involves an agreement addressing ownership, use and preparation, among other matters. An enquiry is not a completed acceptance agreement. Discuss sensitive information and uncertain rights with the recipient before sending material or making it public.
A personal archive also differs from the public Digitalt dødsbo service, which concerns registered financial information and estate administration guidance.
Next step: When planning estate clearance with OBA, identify archive material as a separate group to be assessed before the remaining clearance. Agree preservation and possible transfer separately from household sales.
Sources: the National Archives of Norway's personal archive guide and the National Library of Norway's private archive collection.
